| Haulage management system |
Haulage management system
First, Basic data
Input Company Information, Customer Information, factory Information，Fleet information，Driver data, Vehicle data, Customs company data, Submit cabinet location data, location data, Freight data, and other system-related data as basic data of a database, Classification of basic data has already covered different customers’ needs, and provide basic data support to the follow-up operating functions. On one hand, facilitate selection while operating, on the other hand, to ensure accurate and unity of the input information, and make it easy to check account.
Second, Business operations
Complete the company's management of daily business operation process，monitoring，support freight forwarding，customs declaration，transport one-stop service， achieve process management from customer order to job completion. In the process of business tracing, the system will judge the business state according to business process, the relevant track list data will automatically in the the specified modules, specifically into the following sections: 1, Transport business: Complete the land part of import and export business,
form dispatching, transportation documentary bill to cabinet return ,the whole process of management., also support consignment note automatially print.
Unique pre- schedule function，achieve batch schedule dispatching, In this module, the system can list all the available vehicles and all the bill that to be sent a car for scheduling, finish dispatch at one time. To achieve balanced schedule(that is, the output value of each vehicle, long-short distance frequency balance), the system can provide the value of the vehicle that have been completed this month, cabinets number, the current status and other information as reference for dispatchers to schedule, to avoid the adjustments that at the end of each month affect the company's end goal to complete. If use the SMS documentary platform at the same time, we can achieve automatic documentary function, make the whole process easy, focus on solving the unexpected problems that happened in the transport process.
2.Fee management: complete the managementcontrol function of the whole business operating process ,advance money for another, application of the costs, payment. The applicationfeemust bebased on actualbusinesssubject, as for the fixedcosts, the systemsupportsa variety ofpre-standard method for calculatingthe cost.
2.1 Drivers, commission proportion control: set the driver commission calculate method according to the location and level. Complete the driver commission proportion(with different routes drivers) according to the method that has been set, and we can set manually control the proportion of commission. 2.2 Flexible custom costs agreement: through the detailed set of freight, transit fees, customs fees, security fees, sales commissions and other costs that may arise, to make sure that, a variety of expenses that of relevant settings can be automatically transferred to the worksheet after receiving order, reduce the workload and accurately control costs. 2.2 Flexible custom costs agreement: through the detailed set of freight, transit fees, customs fees, security fees, sales commissions and other costs that may arise, to make sure that, a variety of expenses that of relevant settings can be automatically transferred to the worksheet after receiving order, reduce the workload and accurately control costs.
2.3 Hong Kong freight calculate: querying the results of all the calculate methods, then choose the best and preferred transportation costs, can calculate automatically according to the number, KGS, CBM and other calculate Agreement.
3. Order management: can input the order of ton vehicles and container trucks, and generate worksheet according to the cargo details by the system rules, so that efficiently to complete follow-up to the task.
4.Verification Sheet management: suppor registration of self-prepared bill, buying bill, cost accounting management, the control of the using process of Verification Sheet, management of sorting out the bill after finishing customs declaration.
5. Daily business report: provide the operators with rich reporting tools, so that the operator can easily track the status of the business, and also can
use as working links to the customer and other relevant person according to the actual need.
Third, Operations Management
Finish the company vehicles’ cost management, including fuel, tires, maintenance, accident, parts, warehouse management. To conduct a comprehensive management of the cost of the company vehicles. System support settlement management with the gas stations, maintenance shops, parts suppliers. Fourth, the financial statement
Finish the fees audit , statement check, AP/AR check , generate the AP/AR statement, and analysis the profits.
Fifth, the management of vehicles fees
To achieve the company's management functions of vehicle fees (such as insurance, etc.), and controls of the process of the payment application, approval, payment , cost-sharing and collection, make sure that the full collection of all the AR and advance money for others.
Sixth, early-warning management of account receivables.
Provide the company the management of the whole analysis process of various types of receivables, warning，verification，age of the account and so on, help you grasp the changes of the company's receivables, take the right action, improve your efficiency, to prevent the bad debts. Seventh, Warning management of AP.
Provide the analysis function of the main third-party providers, customs declaration transportation companies and other objects’ AP, payment, verification and aging, help you grasp the changes of the company's funds, promptly arrange the payment, maintain company’ reputation.
Eighth, fund management
This module implements the unified management of the company's funds, design
payment, collection process for the administrative costs, period costs, AP/AR to achieve the cost control. In this module, also achieve financial ledger management functions,
the system can automatically generate cashier ledger, financial daily and monthly statements for those R/R that finished in our system, easily control the company's capital changes.
Ninth, system maintenance This module is used to achieve the system security management, support division, sub-rights management control function, head office can authorize the branch manager, then the branch manager master the authority of the department staff, achieve the reunification of control, hierarchical accountability purposes. |
